Terms of Service Privacy Policy

Privacy Policy

RIVMA Photography Privacy Policy

1. About This Policy

This Privacy Policy explains how RIVMA Photography, the in-house photography program of Riverside Montessori Academy ("RIVMA," "we," "us," or "our"), collects, uses, protects, and shares information about students and their families.

1.1 Scope. This policy applies to student photos taken by RIVMA Photography, our private online galleries, and our online photo store. It works together with the RIVMA Photography Terms of Service.

1.2 In-house program. All student photography is performed by a photographer employed or engaged directly by Riverside Montessori Academy. We do not use an outside school photography company, so student images and family information stay with RIVMA except as described in Section 3.

2. Information We Collect

2.1 From the school. To organize picture day and deliver galleries, we use limited student information already held by Riverside Montessori Academy:

  • Student first and last name

  • Classroom and teacher

  • Parent or guardian name and email address

  • Photo consent selections

2.2 Photographs. Individual portraits, class group photos, and event photos taken by RIVMA Photography.

2.3 From you when you order. When you use our online store, we collect your name, email address, shipping address (if you choose home delivery), and order details. Payments are processed by a secure third-party payment processor. RIVMA does not see or store your full card number.

2.4 Gallery and website use. Our online gallery and store may automatically collect basic technical information, such as browser type, device type, and pages visited, to keep the site secure and working properly.

2.5 What we do not collect. We do not collect Social Security numbers, health information, or biometric data, and we do not use facial recognition.

3. How We Use and Share Information

3.1 How we use it. We use the information described above only to:

  • Photograph students and organize images by student and classroom

  • Deliver private online galleries to parents and guardians

  • Process, fulfill, and deliver photo orders

  • Produce yearbook, directory, and school materials, according to your consent selections

  • Respond to your questions and requests

3.2 School and promotional use. Student images are used for internal school materials or public promotion only as permitted by the consent choices you select. In any public use, we will not publish a student's full name, grade, or classroom alongside their image without separate written permission. Location data is removed from all images before public posting.

3.3 No use of artificial intelligence. RIVMA Photography does not use artificial intelligence (AI) to create, generate, alter, or enhance student images. Student images and family information are never uploaded to AI tools or services, and are never used to train AI models.

3.4 Who we share with. We share information only with service providers who help us run the program, and only as much as each needs:

  • Online gallery and store platform, to host galleries and take orders

  • Payment processor, to securely process payments

  • Professional photo lab, to print and ship orders

These providers may use the information only to perform services for RIVMA and may not use it for their own purposes.

3.5 No sale of information. RIVMA does not sell, rent, or trade student images or family information, and does not share them with advertisers.

3.6 Legal requirements. We may disclose information if required by law, court order, or to protect the safety of students and staff.

4. Storage, Security, and Retention

4.1 Security. Student images are stored on RIVMA-controlled accounts and devices, with access limited to authorized staff. Online galleries are private and require a unique access code or login. We use reasonable administrative, technical, and physical safeguards to protect information from loss, misuse, and unauthorized access.

4.2 Gallery access. Please keep your gallery access code private. Anyone with your code may be able to view your child's images.

4.3 Retention. Because orders can be placed at any time, we keep portrait files and galleries available for [3] school years after the session. After that period, images are securely deleted unless you ask us to delete them sooner. Order records are kept as long as needed for accounting and legal purposes.

5. Your Choices and Rights

5.1 Consent choices. You choose how your child's images may be used through the RIVMA Photo Consent Form, including a full opt-out from photography. You may change your choices at any time by notifying the front office in writing. Changes apply going forward and cannot recall materials already printed or distributed.

5.2 Access and deletion. Parents and guardians may request to:

  • Receive a copy of their child's images

  • Correct information we hold about their family

  • Delete their child's images from our files

  • Remove a specific image from school channels

We will respond to requests within [30] days. We may need to confirm your identity before acting on a request.

5.3 Children's privacy. Our galleries and store are intended for use by parents and guardians. We do not knowingly collect personal information directly from children, and students do not create accounts or place orders.

5.4 Changes to this policy. We may update this policy from time to time. The current version, with its effective date, is always posted on the RIVMA website.

5.5 Contact us.

Admin@RMAKids.com

© RIVERSIDE MONTESSORI ACADEMY